Apps & Software Technology

10 Best Advice for Better Migration from Exchange Server to Office 365

Migration from Exchange Server

In the era of cloud computing, each organization is interested to move their on-site resources to Office 365. It is a kind of cloud-platform service by Microsoft which provides an enterprise-level emailing system at a reasonable price. There are various reasons which define the office 365 quality.

1. It is a cloud-based platform so that you can access your data on any devices such as mobile and desktops.

2. As it belongs to Microsoft, you can work integrated applications like MS Outlook, One Note, Publisher, Word, Excel, and PowerPoint.

3. It lets you store a sufficient amount of data. It also provides additional storage, when the size of storage data reaches the maximum available space.

4. The data stored in the Microsoft data centers are secure and safe. As these data centers have advanced security systems which prevent the data from various malicious attacks for 24×7.

As Microsoft provides the updated and latest version of the software for Office 365. It will auto update the newest feature without installing and uninstalling the software.

Some essential points to be the focus before Office 365 migration

In spite of the fact that the advantages of Office 365 are a great deal, in the event that you solicit any from your Exchange Administrators who have already migrated Exchange mailboxes to Office 365, he would tell to you that it is not an easy task. You should be prepared and test a few situations before going for the migration.

Here are a few which will assist you in evaluating the advantages and disadvantages of Exchange to Office 365 migrations:

1. Pick the most appropriate migration method

Choosing the most proper migration method is the as a matter of first important job of each Exchange Administrator. There are numerous Exchange migration techniques to move mailboxes to Office 365. You have to find a method relying upon the Exchange Server version and the number of mailboxes. Here is a list of different migration methods:

  • Cutover Migration
    It is the simple migration method for the on-premises Exchange server (2003, 2007, 2010, 2013, 2016). It is likewise called the Express migration since all the mailboxes should be moved at once. Be you cannot migrate more than 2,000 mailboxes.
  • Staged Migration
    This type of migration is generally used for older versions of Exchange Server (2003, 2007). As there should more than the 2,000 mailboxes.
  • Hybrid Migration
    This type of migration is more appropriate when you need to maintain both on-premises Exchange Server and Exchange Online. Under some situations, you can go for hybrid migrations.1. Exchange server version should be 2013.
    2. Exchange server version should be 2010 and migrate mailboxes in multiple methods
    3. For 2010, its only supports 150-2,000 mailboxes.

2. Time management

For the instant migration and usage of the mailboxes on Office 365, you need to correctly estimate the required time for migration. If the data is not migrated in multiple batches, it would result in a long time to complete the migration. So, it is better to opt for multiple batches and divide the data for easy migration.

3. Plan your Exchange infrastructure

You should ensure that the current exchange server environment meets all the essential requirements and should be in better health before starting the migration. As you should have an Office 365 plan and good technical requirements for hassle-free migration.

4. Run several pilot migrations

Firstly you test some migrations for before running the whole process. Start testing with a small number of mailboxes. If these tests work, then you migrate a large number of mailboxes.

5. Be prepared for downtime

You should know how to work with the migration method as it sometimes impacts the availability of the exchange server. For example, when you run a migration in exchange server 2003, sometimes mailboxes become unavailable. So you should be ready to face challenges at that time.

6. Check the version of Exchange Server

The Exchange server version has its own impact on the migration. You have to care about certain points while migrating a large number of mailboxes. As each version has its own requirement that needs to be followed.

7. Test your Outlook clients

Office 365 does not support the older versions of Outlook like 2003 and 2007. So If you are not planning to use OWA, you should have an upgrade version of Outlook applications for final users.

8. Perform health checks

For every migration, you need to set up your Exchange server environment. There is a tool in Office 365 known as Health, Readiness, and Connectivity. It checks the current health of the Exchange server to migrate mailboxes.

9. Have patience with migration

You should have some patience during the whole migration process. As each type of migration (such as staged and hybrid migration) has its own settings, challenges, etc.

10. Don’t hesitate to choose Office 365 Migration Tool

There are various features in Exchange server and Office 365 which makes the whole migration process easy. Some manual guides such as Exchange Deployment Assistant can be useful. But there are automated third-party applications available to complete the migration process without any data loss. You can easily migrate Offline EDB files or Live Exchange Server to Office 365. Don’t hesitate to use them.

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